Capacity Recovery Lab

Give your team
time back.

Find a practical change to meetings, admin, or rework. Estimate the opportunity, assign an owner, and check what changed after a pilot.

Team-level inputsNo integration requiredTransparent calculations

Start with an example. The initial numbers are illustrative assumptions. Replace them with team aggregates. Calculations run in your browser; nothing is uploaded. A saved draft stays on this device.

01 / Establish the baseline

Where does the week go?

Use averages from at least two representative weeks. Count each hour once: rework excludes time already counted as meetings or admin.

People in the teamUse 5 or more; enter no individual records.Contracted hours / person / weekUse a consistent average for this team.Meeting hours / person / weekAdmin hours / person / weekRoutine coordination and reporting outside meetings.Rework hours / person / weekCorrections outside meeting and admin time.Loaded hourly cost (£)Salary plus employer costs per contracted hour.

Baseline evidenceDescribe the period and method. Keep names, messages, and personal details out.

02 / Design a small pilot

Make a change you can test.

Reduction targets apply only to the relevant category. Adoption reduces the estimate further. Start with one change and leave unrelated targets at zero.

Meeting reduction target (%)Admin reduction target (%)Rework reduction target (%)Expected adoption (%)Assumption, not measured participation.Pilot length (weeks)Total team setup hoursOne-off total across the team, not per person.Additional pilot spend (£)Tools or service fees; exclude setup labour already counted.

What will change?

Accountable roleReview date

03 / Review the result

Did the change help?

After the pilot, enter observed team totals for the full follow-up period. Include meetings, admin, and rework using the same definitions as the baseline. Exclude one-off pilot setup hours; these are deducted separately. Leave blank until you have evidence.

People in follow-upFollow-up weeksTotal follow-up friction hoursDelivery quality versus baseline

I checked workload mix, staffing, holidays, and measurement definitions. The periods are comparable.

Planning estimate

Your capacity opportunity

166.4 hours

Estimated net team capacity over 4 weeks, after 24 setup hours.

Meetings1.4 hrs

Admin0.6 hrs

Rework0.4 hrs

Estimated recovery per person per week. Bars show the share of each category recovered after adoption.

Gross recovery: 190.4 hrs
Setup time: −24 hrs
Net capacity value: £6,656
Additional spend: −£1,500
Estimated value less spend: £5,156

Recovered hours are capacity you may redeploy. They become cash savings only if actual expenditure falls. These estimates do not predict employee health or departure.

How this is calculated

For each category: weekly hours × reduction target × adoption. Sum those hours × people × pilot weeks, then subtract one-off team setup hours. Multiply net hours by loaded hourly cost and subtract additional spend. Negative results are retained.

Want help running the pilot?

Scope it with PsychFlo.

Discuss baseline collection, manager support, and an outcome review. Scope and pricing are agreed before work begins.

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